Job Summary:
We are seeking an Accounts Payable Analyst who will manage mainly the invoice processing, assist with travel & expense, and internal and external inquiries. This role will be responsible for processing all invoices, assisting in payments, reconciling accounts, supporting the Finance team in maintaining accurate & timely financial records. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Detailed duties & Responsibilities:
Review and process global invoices in Coupa (mix of US and non-US experience preferred)
Respond to employee and vendor inquiries and maintain positive relationships.
Process vendor invoices and payment requests, verifying accuracy, approvals, and account coding.
Partner with Procurement Ops in ensuring vendor records, including W-9s and payment terms are accurate and updated.
Reconcile Vendor and Corporate card statements, and resolving discrepancies.
Review and approve expense reports, ensuring compliance to policies.
Assist with quarterly audit of expense reports identified in "high risk" reporting
Assist with month-end closing procedures
Triage vendor and expense tickets, and assign to the appropriate team members for resolution.
Send approval reminders on a weekly basis to ensure timely approval and payment of invoices.
Reconcile (Coupa Pay) virtual credit card transactions and ensure accuracy and completeness of receipts and details.
Ensure adherence to KPIs and SLAs.
Support weekly global pay run by assisting with payment escalations and ensuring urgent invoices are approved and ready for timely payment (obtain banking/documentation, etc.)
Assist with ad hoc requests, projects, reports and data pulls
Other skills & Requirements:
- 3-6 years of experience in finance operations, specifically with Accounts Payable, in a fast-paced environment.
Excellent organizational skills and attention to detail.
Strong customer service mindset
Resourceful and excellent problem solving skills (e.g. if process is not defined/documented)
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong communication and interpersonal skills.
Basic understanding of GL accounts
Familiarity with the different types of taxes and rates (e.g., GST, VAT, withholding, US sales tax).
Effective oral and written communication skills, especially when dealing with vendors.
Proficiency with Coupa required, Zip, Zendesk, Netsuite and G Suite preferred.
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