Administrative Services Coordinator, Portland, OR in Portland, OR

Job title: Administrative Services Coordinator, Portland, OR in Portland, OR at PacifiCorp
Company: PacifiCorp
Job description: Administrative Services Coordinator, Portland, OR #113322
Date: Mar 4, 2025
Location: PORTLAND, OR, US, 97232
Company: PacifiCorpJOIN OUR TEAMPacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.General PurposeFacilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements.Responsibilities

• Promote a customer first culture and commit to delivering outstanding results for customers.
• Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available.
• Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
• Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
• Process bills and/or contracts, adhering to company policies and practices.
• Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping.
• Maintain and update budget reports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management.
• Maintain system administration and maintenance of various programs including: adding /terminating users; uploading files; etc.
• Coordinate data requests as needed.
• Provide assistance to internal and external questions, communicating and interpreting policies and practices.
• Research general complaints, identify the issue, problem solve and respond to the individual.
• Present data and/or reports to management through PowerPoint or other media.
• Oversee and participate in projects as assigned.
• Perform additional responsibilities as requested or assigned. May include administrative support activities for a person, group or unit based on organizational needs.

Requirements

• High school diploma or equivalent; or the equivalent combination of education and experience.
• A minimum of two years of administrative experience including contract documentation, proposals, contract files, or related areas.
• Demonstrated initiative, problem-solving skills and follow through on commitments.
• Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
• Advanced communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
• Ability to communicate and interact with individuals in all levels of the organization, industry and community.

Preferences

• Bachelor’s degree in an applicable field.
• Knowledge and understanding of the electric utility industry and its regulatory and operating environments.
• Knowledge and understanding of the National Electrical Safety Code.

Additional InformationReq Id: 113322Company Code: PacificorpPrimary Location: PORTLANDDepartment: Power DeliverySchedule: DaysPersonnel Subarea: Non-exemptHiring Range: $62,300-$87,900Benefits: Health care, retirement, paid time off, tuition assistance, paid short-term and long-term disability, paid bereavement leave. For more information, please visit:Employees must be able to perform the essential functions of the position with or without an accommodation.At PacifiCorp, we celebrate diversity, equity and inclusion. PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.Unless otherwise required by law, all offers of employment are contingent upon the successful completion of a background check and drug screening including for marijuana. While marijuana is legal in several states, including Oregon, a positive test for positions in Oregon may disqualify a candidate. The company complies with the laws of Washington and California and only obtains and considers positive tests for marijuana in safety-sensitive positions or those covered by U.S. Department of Transportation regulations.Career Segment: Compliance, Power Systems, Administrative Assistant, Internal Audit, Law, Legal, Energy, Administrative, FinancePId3de3887e861-8722-37080958
Expected salary: $62300 - 87900 per year
Location: Portland, OR
Job date: Thu, 05 Jun 2025 07:49:36 GMT
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