Associate (Accounts Payable)

Job title: Associate (Accounts Payable) in New York City, NY at BizTek People
Company: BizTek People
Job description: Job Description:BizTek People is in search of an experienced Associate in Accounts Payable for our client in NY, NY!Work Schedule: Hybrid – 3 days onsite / 2 days remoteAssociate Job Summary – Accounts PayableA detail-oriented, organized, and process-driven AP Associate with a strong ability to work independently. Provides financial and administrative support to the Finance team while ensuring accuracy and efficiency in accounts payable processes.Essential Duties and Responsibilities Invoice Management

• Respond to vendor and customer inquiries regarding payments and invoices.

• Perform month-end close tasks: journal entries, reconciliations, accruals, and balance sheet substantiations.

• Collaborate with internal departments and external vendors to ensure invoice accuracy.

• Manage invoice entry (PO and Non-PO) with precision and timeliness.

• Oversee scheduled department tasks to ensure timely and accurate completion.

• Compile, analyze, and report financial data to support internal operations and regulatory compliance.

• Support department goals by implementing and improving policies and internal controls.

• Onboard suppliers/business partners, verify federal ID numbers, and maintain accurate vendor records.

• Resolve payment run issues, including stop-payments, reissues, and voids.

• Address PO variances, invoice disputes, and ensure proper documentation for all invoices.

• Reconcile credit memos and purchase order amendments.

• Maintain a strong understanding of the full AP/AR cycle and related financial impacts.

• Reconcile and report sales & use taxes/CRT taxes on applicable third-party invoices.

• Ensure effective document preparation and records management in line with retention policies.

• Maintain confidentiality of financial and vendor information.

• Participate in training and professional development opportunities.

• Provide support during annual audits and on ad hoc projects as required.

Travel and Entertainment (T&E)

• Support and configure T&E systems (e.g., Concur) and provide subject matter expertise.

• Manage production support tickets for T&E systems efficiently.

• Monitor health and performance of T&E applications for reliability and scalability.

• Support integration of corporate card systems and service providers (e.g., AmEx, travel booking platforms).

• Assist in configuring corporate card and general ledger interfaces.

• Develop T&E application extensions using Concur APIs to support integration needs.

• Document and revise internal T&E policies, communications, and training materials.

• Ensure travel expense issues are resolved in compliance with company policies.

Skills & Qualifications

• Associate Degree or equivalent required

• 5+ years of accounts payable experience

• Strong knowledge of accounting principles and compliance standards

• Proficient in Microsoft Office and accounting software

• High level of accuracy, confidentiality, and attention to detail

• Skilled in data entry, problem solving, and decision-making

• Strong verbal and written communication abilities

• Excellent time management and organizational skills

• Demonstrates urgency and ability to meet deadlines

• Able to work independently and collaboratively

Expected salary:
Location: New York City, NY
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