Role Overview
The Bilingual Executive Assistant will serve as the organizational backbone of a growing telehealth practice, supporting executive priorities, patient operations, front desk workflows, healthcare administration, and day-to-day practice management.
What You Will Do
Manage executive calendars, track projects, organize operational workflows, follow up with leadership, create schedules, and support business launch initiatives and ongoing operational growth.
Why It Might Be a Fit
The ideal candidate is highly organized, proactive, and resourceful, with strong communication skills, experience in telehealth management, and healthcare administration expertise.
Requirements
- Previous experience as an Executive Assistant, Operations Coordinator, Practice Administrator, Healthcare Administrator, or similar role
- Exceptional organizational and time-management skills
- Strong project coordination and task management abilities
- Ability to work independently with minimal supervision
- Proactive mindset with strong follow-through and accountability
- Ability to anticipate needs and solve problems independently
- Telehealth management experience is required
- Previous healthcare administration experience strongly preferred
- Familiarity with healthcare workflows, patient coordination, and medical documentation
- HIPAA awareness and professionalism when handling protected health information
- Experience supporting medical practices, healthcare providers, or telehealth organizations
- Extensive EHR/EMR experience required
- Experience with Practice Fusion strongly preferred
- Experience with LabCorp workflows strongly preferred
- Comfortable learning and navigating multiple software systems
- Strong documentation accuracy and quality-control skills
- Excellent written and verbal English communication skills
- Strong phone etiquette and customer service skills
- Ability to communicate professionally with patients, providers, vendors, and business partners
- Strong interpersonal and relationship-building abilities
- English-Spanish bilingual skills are highly preferred but not required
Benefits
- Dedicated HR & Contractor Support Team
- Premium VPN Access (Optional)
- HIPAA & Cybersecurity Training + Certification (Provided)
- Top 1% VA Performance Training
- Client-Approved U.S. Holidays
- Client-Approved Paid or Unpaid Time Off
- Access to Tools & Resources
- Optional Performance-Based Incentives
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