Looking for Philippines-based candidates
Job Role: Part-time Contract Administrator
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type:Part-time (preference is part time with a view/growth to full-time role)
Work Schedule: This role is expected to require you to work 24 hrs a week. As a part-time role collaboration during AU business hours is preferred.
Who We Are:
At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is:
The client is a high-end design-and-construct company based in Sydney, Australia. We specialise in premium residential construction, from bespoke new builds to complex alterations and additions, with projects currently ranging up to $7M and a clear growth strategy targeting the $10M+ market. Our team of 15 operates across Sydney's Eastern Suburbs, Northern Beaches, and wider Sydney, with an expanding presence in Newcastle.
We are a lean, high-performing team and we expect every member to take genuine ownership of their role. We don't manage people, we lead them.
Role Overview:
We are looking for an experienced Part-time Contracts Administrator based in the Philippines to join our team on a part-time basis, with the opportunity to grow into a full-time role. This is a hands-on, ownership-driven position — not a support role. The right person will take full responsibility for contract administration, documentation, and project cost control from procurement through to final account, working closely with our Construction Manager, Directors, and site teams remotely across Australian business hours.
This role is critical to how the company of the client scales. You will be the connective tissue between the office and site — keeping our projects organised, our subcontractors accountable, and our Directors informed without needing to chase the details themselves.
Key Responsibilities:
Contract & Subcontractor Administration
- Prepare, issue, and administer subcontract agreements in accordance with the client’s standard forms and project scope
- Manage the full subcontractor lifecycle — from engagement and induction documentation through to final account
- Assess and process progress claims, ensuring claims are substantiated and align with subcontract terms
- Administer variations — identify, document, price, and track all scope changes with written instructions issued promptly
- Maintain subcontractor compliance registers — insurances, licences, WHS documentation, and SWMS
Purchase Order Management
- Manage the client’s Purchase Order process end-to-end in Buildertrend — raising POs, tracking approvals, and matching to supplier invoices
- Ensure all site-level procurement follows the approved PO workflow — no order without an approved PO
- Liaise with the bookkeeper to ensure three-way matching (PO, delivery confirmation, invoice) is completed before payment
- Flag unmatched or disputed invoices and resolve before escalating to Directors
Project Cost Control & Reporting
- Maintain project budgets in Buildertrend — inputting actuals, tracking committed costs, and flagging variances
- Prepare monthly cost reports for Directors and Construction Manager, including cost-to-complete forecasting
- Monitor and report on variation budgets separately from base contract
- Support the preparation of progress claim schedules and owner invoicing
Document & Drawing Management
- Maintain drawing registers and ensure the site team is always working from current issued drawings
- Manage RFI (Request for Information) logs — issue, track, and close out in a timely manner
- Coordinate submittal and shop drawing review with consultants and subcontractors
- Maintain organised project folders in SharePoint/Buildertrend — correspondence, reports, approvals, and certificates
Programme & Site Coordination Support
- Update project programmes in Buildertrend in line with Construction Manager direction
- Prepare and distribute meeting agendas, minutes, and action registers for site and design meetings
- Track outstanding actions and follow up with relevant parties — internally and externally
- Assist with DA, CC, and CDC conditions of approval tracking and compliance documentation
Requirements
Essential
- Minimum 3 years' experience as a Contracts Administrator or similar role, working within or directly supporting Australian construction companies
- Demonstrable experience supporting residential construction projects in Australia — solid understanding of Australian construction practices, procurement, and compliance requirements is essential
- Hands-on experience with Buildertrend or similar project management system— you must be able to hit the ground running with POs, budgets, subcontractor management, and document control within the platform
- Strong written communication skills — you will be issuing formal contract correspondence, variations, and instructions on behalf of BBB
- Highly organised with exceptional attention to detail — our projects are complex and the documentation must be airtight
- Autonomous and proactive — you identify problems before they escalate and act without needing to be told
- Comfortable working in a fast-paced, lean team where flexibility and initiative are valued
Highly Regarded
- Experience on residential projects $1M+
- Proficiency in Xero or similar accounting platform
- Tertiary qualification in Construction Management, Project Management, Quantity Surveying, or related discipline
- Experience coordinating with consultant teams such as architects, structural engineers, and certifiers
- Familiarity with NSW Building and Construction General On-site Award and subcontract payment legislation (SOPA)
Work Arrangement & Expectations:
This is a remote Part-time role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.
To ensure alignment and transparency, successful candidates will be expected to:
- Be available for meetings and collaboration during core AEST business hours
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)
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