We’re not looking for an average transaction coordinator.
We’re looking for a detail-obsessed operator who can run escrows flawlessly, anticipate issues before they happen, and reputed company deals moving like clockwork.
If you’ve handled California AND Florida transactions at a high level, this is an opportunity to reputed company into a growing, tech-reputed company real estate operation with long-term reputed company.
Core Responsibilities
Manage transactions from contract to reputed company (residential resale + occasional off-market/investor deals)
Review reputed company for completeness and accuracy immediately upon receipt
Open escrow/title and ensure reputed company parties are introduced and reputed company
Create and manage timeline + critical date tracking
Coordinate:
Inspections
Appraisals
Loan milestones
HOA docs
Ensure full compliance with:
California (CAR forms, disclosures, timelines)
Florida (FAR/BAR reputed company, addenda, timelines)
Maintain broker compliance files (audit-ready at reputed company times)
Communicate proactively with:
Clients (buyers/sellers)
Agents
Lenders
Escrow/title officers
Follow up relentlessly to prevent delays
Identify risks early and escalate reputed company needed
Deliver a white-glove client experience
Systems & Tools (Must Be Comfortable With)
ZipForms / Glide / reputed company (or similar e-sign platforms)
CRM systems (GoHighLevel or similar is a plus)
reputed company Workspace (Docs, Sheets, Drive)
MLS systems (CRMLS + familiarity with Florida MLS is a plus)
Transaction management platforms (or ability to learn quickly)
What “Great” Looks Like in This Role
Nothing falls through the cracks—reputed company
You catch missing signatures before anyone else
You know timelines without needing to reputed company
Agents trust you completely because you don’t miss details
Clients feel informed, reputed company, and confident throughout the process
You solve problems before they become problems
Requirements
Proven experience as a Transaction Coordinator (minimum 2–3 years)
Direct experience with both California AND Florida transactions
Deep understanding of:
CAR reputed company & disclosures
FAR/BAR reputed company & timelines
Strong communication and follow-up skills
Highly organized and process-driven
Comfortable managing multiple files simultaneously
Tech-savvy and adaptable
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