Event Marketing Manager - Sponsorships Management
Location: Herndon, VA, United States
Employee Type:
Contract
Job Type:
Pay Range:
$30 - $45 per hour
Job Description:
Event Marketing Manager - Sponsorships Management
Role Overview
This position manages the end-to-end execution of sponsorships for events. The role involves understanding sponsorship offerings, responding to sponsor inquiries, processing contracts, coordinating payment tracking, and ensuring sponsor readiness for onsite execution. The Event Marketing Manager will serve as the primary operational contact for sponsors, maintain accurate records, and collaborate with internal teams and vendors to fulfill all commitments.
Key Responsibilities
• Review and understand sponsorship prospectuses, packages, and fulfillment requirements for assigned events.
• Handle high-volume sponsor communications via email, Webex chats, calls, and webinars.
• Process sponsorship interest forms and coordinate with Global Event Services to generate and execute sponsorship agreements.
• Manage sponsorship payment tracking, including payment link distribution and status reporting.
• Coordinate with internal teams to set up and promote the Exhibitor Resource Portal for sponsors.
• Ensure sponsors are prepared for onsite event execution through active communication.
• Partner with event leads and cross-functional teams to execute sponsorship deliverables.
• Collaborate with vendors to create sponsor-related materials.
• Track sponsorship deliverables and fulfillment progress, providing regular status updates.
• Serve as the primary operational point of contact for sponsors, addressing questions, issues, and fulfillment needs.
• Maintain accurate records of sponsorship agreements and fulfillment status.
• Follow established corporate policies related to sponsorship execution, contracting, and vendor management.
• Assist with post-event sponsor reporting and process improvement recommendations.
Required Qualifications
Experience: Proven experience in event marketing with a focus on sponsorship management and execution. Familiarity with event logistics, vendor coordination, and sponsorship fulfillment processes. Ability to work effectively across cross-functional teams, including marketing, sales, finance, and operations.
Skills: Strong organizational and project management skills to handle multiple sponsorships and events. Clear and professional communication skills for handling sponsor correspondence. Detail-oriented with the ability to track deliverables and deadlines across multiple platforms. Basic financial acumen for tracking payments. Strong problem-solving skills to resolve operational challenges.
Technical Skills: Strong Excel & PowerPoint skills.
Rate: $30 to $45 per hour payrate
Preferred Qualifications
• Experience in technology or B2B event marketing environments.
• Exposure to sponsorship operations, event coordination, or exhibitor management.
• Certification in event management or marketing (e.g., CMP, CMM).
• Familiarity with event tools and systems (e.g., Cvent, CRM, registration platforms, project management tools).
• Understanding of marketing and sales alignment to support sponsorship fulfillment.
Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.
Everforth Apex uses a virtual recruiter as part of the application process. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.
Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.