Introduction to arenaflex
arenaflex is a leading provider of health readiness services, dedicated to supporting the medical and dental requirements of the California Army National Guard (CAARNG). Our team of professionals works tirelessly to ensure that our military personnel are deployable and ready to serve. We are currently seeking highly skilled and detail-oriented individuals to join our team as Medical Data Entry and Administrative Support Specialists. As a part-time member of our team, you will play a critical role in supporting our medical readiness services, working primarily on weekends with occasional weekdays at varying sites throughout California.
Job Overview
In this role, you will be responsible for entering data into military systems of record, maintaining accurate and up-to-date information, and providing administrative support to our team. You will work collaboratively with our event team to ensure seamless execution of our medical readiness services. As a Medical Data Entry and Administrative Support Specialist, you will be required to obtain a Common Access Card (CAC) and adhere to all relevant federal and state laws and regulations, including HIPAA. This is an excellent opportunity for individuals who are passionate about supporting our military personnel and have a strong attention to detail.
Key Responsibilities
- Set up, take down, and maintain workstation equipment at events
- Provide check-in and check-out services at events, ensuring a smooth and efficient process
- Offer additional administrative support to the team as needed, demonstrating flexibility and a willingness to adapt to changing circumstances
- Visually scan through paper documentation to identify pertinent information, ensuring accuracy and attention to detail
- Enter and update information into appropriate databases, maintaining accurate and up-to-date records
- Scan and copy documents as applicable, ensuring that all necessary documentation is properly maintained
- Maintain accurate data in spreadsheets, utilizing intermediate technical skills and knowledge of operating office equipment
- Work collaboratively with the event team to ensure seamless execution of medical readiness services
- Safeguard all patient information by keeping all written and verbal communications confidential, adhering to HIPAA and other relevant laws and regulations
- Run reports of necessary data and enter into systems of record, demonstrating proficiency in data analysis and management
- Perform high-level data validation, entering information into required systems and databases with accuracy and attention to detail
- Ensure all actions comply with HIPAA and other appropriate federal and state laws and regulations, demonstrating a commitment to confidentiality and data security
Essential Qualifications
To be successful in this role, you will need to possess the following essential qualifications:
- High school diploma or equivalent preferred
- Valid US driver's license
- 18 years of age or older
- Collaborative and solutions-oriented approach, with excellent customer service skills and experience interacting with challenging clientele
- Intermediate technical skills and knowledge of operating office equipment, including computers, scanners, and printers
- Familiarity with medical and/or dental terminology, with 1+ years of experience in data entry in a medical or dental setting
- Computer proficiency, specifically in Microsoft Word, Excel, Outlook, and SharePoint
- Ability to work in a fast-paced environment and adapt to changes quickly, with a strong attention to detail and ability to concentrate for lengthy periods
- Must submit no less than two professional references with a resume
Preferred Qualifications
While not essential, the following qualifications are preferred:
- Technical skills, including familiarity with military databases such as MEDCHART, Medical Protection System (MEDPROS), MEDPROS Web Data Entry (MWDE), Defense Occupational and Environmental Health Readiness System (DOEHRS), and Medical Operational Data System (MODS)
- Working knowledge of military regulations and policies that apply to Individual Medical Readiness (IMR) and deployment
- Previous approval for CAC, either in the military or as a contractor
Career Growth Opportunities and Learning Benefits
At arenaflex, we are committed to supporting the growth and development of our team members. As a Medical Data Entry and Administrative Support Specialist, you will have the opportunity to work with a talented team of professionals, develop your technical skills, and gain experience in a fast-paced and dynamic environment. You will also have access to training and development opportunities, including workshops, webinars, and online courses, to help you advance your career and stay up-to-date with the latest industry trends and technologies.
Work Environment and Company Culture
arenaflex is a dynamic and supportive work environment, where our team members are valued and respected. We are committed to fostering a culture of inclusivity, diversity, and excellence, where everyone has the opportunity to thrive and contribute to our mission. As a part-time member of our team, you will be working primarily on weekends with occasional weekdays, with the potential for remote or partially remote work arrangements. You will be required to travel to varying sites throughout California, with all necessary equipment and materials provided.
Compensation, Perks, and Benefits
arenaflex offers a competitive hourly pay range of $18.01 to $29.89, based on experience. As a part-time member of our team, you will also be eligible for a range of perks and benefits, including opportunities for professional development, a collaborative and supportive work environment, and the satisfaction of working with a talented team of professionals who are dedicated to supporting our military personnel.
Conclusion
If you are a detail-oriented and organized individual with a passion for supporting our military personnel, we encourage you to apply for this exciting opportunity. As a Medical Data Entry and Administrative Support Specialist at arenaflex, you will play a critical role in supporting our medical readiness services, working with a talented team of professionals, and developing your technical skills in a fast-paced and dynamic environment. Don't miss out on this opportunity to join our team and make a difference in the lives of our military personnel. Apply today!
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