Looking for: General Virtual Assistant (Outreach
& Admin)
Role Overview:
We are seeking a proactive, organized, and business-minded
Virtual Assistant to support a professional speaker, trainer, consultant, and
educator based in Maryland, USA. This role will serve as a strategic partner in
managing sales and business development activities, helping generate new
opportunities, nurture client relationships, coordinate follow-ups, and
maintain operational structure.
The ideal candidate is confident in client-facing
communication, comfortable promoting professional services, highly organized,
and capable of balancing diplomacy with firm business follow-through. This
person will help ensure opportunities move forward efficiently while allowing
the business owner to focus on speaking engagements, training, content
development, and client delivery.
Scope of Work:
Sales & Lead Generation
Research
and identify potential speaking, training, consulting, and workshop
opportunities.
Build
and maintain prospect databases.
Conduct
outreach through LinkedIn, email, and other appropriate channels.
Initiate
conversations with prospective clients and event organizers.
Follow
up consistently with leads and prospects.
Track
lead status and maintain accurate records of outreach activities.
Client & Relationship Management
Manage
ongoing communication with prospects and clients.
Schedule
meetings, discovery calls, and follow-up discussions.
Act
as a professional liaison on behalf of the business owner when
appropriate.
Help
position and promote the business owner's expertise and services.
Maintain
relationships with existing clients and referral partners.
Administrative & Business Operations Support
Manage
calendar coordination and scheduling.
Assist
with proposal follow-ups and client communications.
Support
invoicing and payment follow-up activities.
Monitor
pending opportunities and ensure timely responses.
Help
establish and maintain organizational systems and workflows.
Keep
project documents, notes, and records organized.
Accountability & Executive Support
Provide
structure and organization to ongoing business activities.
Help
prioritize tasks and opportunities.
Keep
sales opportunities moving forward through consistent follow-up.
Serve
as a professional "business-side" partner who can communicate
confidently, firmly, and tactfully when required.
Success Metrics, successful performance in this role
may include:
Consistent
generation of qualified leads and opportunities
Improved
follow-up and client response rates
Increased
speaking and consulting bookings
Efficient
management of client communications
Strong
organization of business systems and workflows
Reliable
support that enables the business owner to focus on high-value activities
Ideal Candidate Profile, we are looking for someone
who is:
Highly
organized and detail-oriented.
Proactive
and self-directed.
Professional
and confident in client communications.
Comfortable
with sales conversations and follow-up activities.
Not
afraid to ask for commitments, decisions, or payments when appropriate.
Diplomatic,
firm, and relationship-focused.
Strong
in executive functioning, planning, and process management.
Able
to bring structure and accountability to a creative and fast-moving
business environment.
Comfortable
working independently while collaborating closely with the business owner.
Qualifications:
Required:
Previous
experience as a Virtual Assistant, Executive Assistant, Sales Assistant,
or Business Development Assistant.
Strong
written and verbal English communication skills.
Experience
with lead generation and prospect research
Experience
with client acquisition and relationship management..
Experience
managing calendars, client communications, and follow-ups.
Strong
organizational and time management skills.
Ability
to work with minimal supervision.
Preferred:
Experience
supporting speakers, trainers, coaches, consultants, or professional
service businesses.
Familiarity
with event-related outreach and speaking engagements.
Experience
handling invoicing and accounts receivable follow-up.
Tools & Systems, Experience with the following is
preferred:
Google
Workspace (Gmail, Google Calendar, Google Drive)
LinkedIn
Notion
CRM
or lead-tracking systems (preferred but not required)
Microsoft
Office Suite (optional)
Candidates
with recommendations for improved systems and workflows are encouraged to
share them.
Shifts & Hours:
Starting
with a minimum of 10 hours per week; semi-flexible shift
Preferred
availability for occasional overlap with U.S. Eastern Time (EST) business
hours
Ability
to handle time-sensitive follow-ups when needed
Opportunity
to increase hours as business growth and workload expand
Target Start Date:
Flexible;
hiring will prioritize finding the right long-term fit rather than filling
the role urgently
Ideal
onboarding period: Summer 2026
Goal
is to build momentum and establish systems ahead of the busy Fall speaking
season