Looking for: Project Manager / Marketing VA
Role Overview:
Seeking a proactive and detail-oriented Project Manager /
Marketing Virtual Assistant to support day-to-day operations, marketing
initiatives, project coordination, and community engagement efforts. This role
is ideal for someone who thrives in a fast-paced marketing and PR environment,
can manage multiple priorities, and takes initiative with minimal supervision.
The ideal candidate is organized, resourceful, patient, and
capable of handling quick turnarounds while maintaining professionalism and
quality work.
Scope of Work:
Project & Administrative Management
Assist
in planning, organizing, and tracking multiple projects
Coordinate
timelines, deliverables, and communications
Maintain
project documentation and reports
Support
budget and expense tracking
Help
identify project risks and provide proactive solutions
Research & Database Management
Conduct
market and product research
Research
weekly community-focused events across:
Miami-Dade
County
Broward
County
Palm
Beach County
Maintain
and update contact databases and mailing lists
Marketing & Content Support
Create
and schedule creative content using Canva
Assist
with newsletter curation and publishing through Constant Contact
Support
social media content preparation
Assist
with WordPress website updates and content management
Communication & Coordination
Provide
regular updates and status reports
Collaborate
with stakeholders and support ongoing marketing campaigns
Respond
quickly to changing priorities and short-notice requests
Qualifications:
Previous
experience as a Virtual Assistant, Project Coordinator, or Project Manager
Strong
organizational and multitasking skills
Excellent
written and verbal communication skills
Ability
to work independently and take initiative
Strong
attention to detail and problem-solving abilities
Comfortable
working in a fast-paced marketing or PR environment
Ability
to manage recurring tasks consistently and efficiently
Preferred Personality Traits:
Proactive
and self-motivated
Direct
and confident communicator
Patient
and adaptable
Quick
learner
Resourceful
and solutions-oriented
Able
to work with minimal supervision
Required Tools & Software Experience, Candidates
should have experience using:
Microsoft
Office Suite
Canva
Constant
Contact
WordPress
Additional
Requirements:
Experience
managing website content in WordPress
Ability
to create graphics and marketing materials in Canva
Experience
curating and distributing newsletters
Portfolio
or work samples required (writing samples, newsletters, graphics, or
previous marketing work)
Shifts & Hours:
Part-time
role: Starting with a minimum of 15 hours per week
Semi-flexible
schedule
Must
be available to work primarily within EST time zone hours
Some
flexibility may be provided once workflows are established
Target Start Date:
As
soon as suitable candidates are finalized