Note: The job is a remote job and is open to candidates in USA. The Association for Financial Professionals (AFP) is dedicated to driving the future of finance and treasury. They are seeking an Accounting Coordinator to manage invoicing, accounts receivable, and accounts payable processes while ensuring data integrity and compliance within their financial systems.
Responsibilities
- Prepare and process customer invoices for AFP's global products, applying internal accounting and internal control policies and assessing unique sales transactions to determine the correct invoicing approach
- Setup and maintain customer, product, inventory, and billing records in AFP's Association Management System (AMS) and financial system with a strong focus on data integrity
- Manage customer A/R balance collections, including preparing and reviewing monthly aging report
- Demonstrate understanding of revenue recognition and deferred revenue concepts and maintain system records accordingly
- Partner with internal stakeholders on receivable balances, invoice questions, billing processes, and customer vendor forms while understanding the legal implications of information provided
- Manage multiple finance department inboxes and respond to vendor and internal inquiries as needed
- Code invoices and initiate invoice approval workflows in Concur and/or Sage Intacct; in preparation for import into Sage Intacct
- Manage expense reports for the Finance purchase card
- Maintain vendor records in Sage Intacct and Concur, ensuring system alignment and strong data integrity to support compliance and streamlined tax filings
- Setup and maintain vendors in Sage Intacct
- Maintain and organize vendor contracts, agreements, and relevant supporting documentation
- Assist with month-end close by completing assigned tasks, journal entries, reconciliations, supporting schedules, or other responsibilities as needed
- Assist with audit preparation by providing samples and supporting documentation for interim and annual audit requests
- Contribute to workflow documentation and process improvements that strengthen internal controls, accuracy, and efficiency across A/R, A/P, and related accounting processes
- Support ongoing data cleanup, workflow testing, and adoption of new tools or processes
Skills
- Prepare and process customer invoices for AFP's global products, applying internal accounting and internal control policies and assessing unique sales transactions to determine the correct invoicing approach
- Setup and maintain customer, product, inventory, and billing records in AFP's Association Management System (AMS) and financial system with a strong focus on data integrity
- Manage customer A/R balance collections, including preparing and reviewing monthly aging report
- Demonstrate understanding of revenue recognition and deferred revenue concepts and maintain system records accordingly
- Partner with internal stakeholders on receivable balances, invoice questions, billing processes, and customer vendor forms while understanding the legal implications of information provided
- Manage multiple finance department inboxes and respond to vendor and internal inquiries as needed
- Code invoices and initiate invoice approval workflows in Concur and/or Sage Intacct; in preparation for import into Sage Intacct
- Manage expense reports for the Finance purchase card
- Maintain vendor records in Sage Intacct and Concur, ensuring system alignment and strong data integrity to support compliance and streamlined tax filings
- Setup and maintain vendors in Sage Intacct
- Maintain and organize vendor contracts, agreements, and relevant supporting documentation
- Assist with month-end close by completing assigned tasks, journal entries, reconciliations, supporting schedules, or other responsibilities as needed
- Assist with audit preparation by providing samples and supporting documentation for interim and annual audit requests
- Contribute to workflow documentation and process improvements that strengthen internal controls, accuracy, and efficiency across A/R, A/P, and related accounting processes
- Support ongoing data cleanup, workflow testing, and adoption of new tools or processes
- Experience with billing, accounts receivable, accounts payable, finance operations, customer operations, association operations, maintaining records, and other related administrative workflows
- Comfort learning and becoming proficient in our business systems such as an NetForum, Sage Intacct, and Concur
- A proactive and independent mindset whiling to take the initiative in a remote work environment
- Strong Excel skills and comfort handling significant volumes of data with accuracy and attention to detail
- Strong organizational skills, including the ability to manage multiple inboxes, work queues, deadlines, and competing priorities without losing track of details
- A process-improvement mindset, identifying ways to improve accuracy and efficiency
- Interest in building a foundation in accounting, including A/R, A/P, month-end close support, journal entries, reconciliations, and audit support
- Must be able to work East Coast hours
- 2-4 years of experience in accounting/finance, billing operations, customer operations, association operations, or a related workflow-driven role preferred
- Bachelor's degree or equivalent hands-on experience preferred
Benefits
- A collegial, casual work environment.
- Competitive base salary.
- Great career growth.
- Superb benefits plan, including a generous vacation/sick/holiday leave policy, medical, dental and vision health insurance, 401K plan with employer match and flexible schedules.
- "When Work Works" award by the Society for Human Resource Management for our flexible workplace.
Company Overview