Note: The job is a remote job and is open to candidates in USA. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. The role involves managing administrative tasks, scheduling meetings, coordinating travel, and preparing communications and reports.
Responsibilities
- Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
- Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
- Managing Calendars for a group or team
- Travel Coordination , Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
- Develop with direction Annual Budget Management and Analytic reports
- Assist with personnel On and Off boarding. (Resource Management)
- Prepare Communications, Announcements & Newsletters, and Presentations
- Assist with the development and processing of Purchase Orders and Contract Management
- Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
- Virtual Meeting Management – MS Teams and ZOOM
- Strong oral communication skills, advanced writing, editing and correspondence skills
- Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
- Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
- Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
- Roster and Distribution list management
- Vendor communication and management
Skills
- Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
- Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
- Managing Calendars for a group or team
- Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
- Develop with direction Annual Budget Management and Analytic reports
- Assist with personnel On and Off boarding. (Resource Management)
- Prepare Communications, Announcements & Newsletters, and Presentations
- Assist with the development and processing of Purchase Orders and Contract Management
- Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
- Virtual Meeting Management – MS Teams and ZOOM
- Strong oral communication skills, advanced writing, editing and correspondence skills
- Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
- Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
- Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
- Roster and Distribution list management
- Vendor communication and management
Benefits
- Health
- Dental
- Vision
- PTO benefits
Company Overview
Company H1B Sponsorship
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