Note: The job is a remote job and is open to candidates in USA. Pearl Interactive Network, LLC is sourcing a Remote Executive Administrative Assistant to the CEO. This role is essential for managing executive operations and requires a proactive professional to support the CEO effectively.
Responsibilities
- Provide comprehensive administrative support to the CEO, including scheduling, travel coordination, and meeting preparation
- Anticipate the needs of the CEO, proactively managing calendars, tasks, and priorities to optimize executive productivity
- Act as a key liaison between the CEO and internal/external stakeholders, maintaining a professional presence on behalf of Pearl
- Draft, edit, and proofread correspondence, reports, and presentations with precision and clarity
- Serve as a point of contact for high-level communications, responding to inquiries and managing information flow with discretion
- Works with confidential and time-sensitive material using discretion as needed
- Assist in preparing and organizing materials for meetings, including agendas, briefing documents, and follow-up actions
- Provide on-demand notary services for company documents as required, ensuring compliance with relevant regulations, and maintaining confidentiality
- Identify bottlenecks and suggest process improvements to enhance productivity and executive capacity
- Develop and maintain systems to track priorities, metrics, and progress on CEO and company initiatives, driving accountability and follow-through
- Reduction in CEO’s administrative workload by 40% within the first 6 months
- All CEO communications responded to within 24 hours, with priority items handled same day
- 100% accuracy in all prepared documents, with a maximum of one revision required per major document
- Consistent feedback from stakeholders on professionalism and effectiveness in communication
- Implement at least two process improvements within the first year that demonstrably reduce operational friction
- Continuous tracking and reporting of measurable outcomes that highlight increased efficiency or cost savings
Skills
- Exceptional writing, proofreading, and verbal communication skills
- Proven notary experience
- High level of proficiency in Microsoft Office and other relevant productivity tools
- Based in metro Atlanta, with flexibility for in-office support and occasional travel if required
- Associates degree or equivalent preferred
- Minimum 5 years of executive support experience, preferably supporting C-level executives
Benefits
- Medical, Dental, Vision, and Life Insurance
- Paid time off, Paid holidays
- 401K eligibility
- Additional ancillary benefits to support your lifestyle professionally, physically, and financially through our professional development and coaching program.
Company Overview