Note: The job is a remote job and is open to candidates in USA. SmartBug Media is a leading HubSpot agency specializing in digital solutions for organizations. The HR Coordinator will support various HR functions, including recruitment, onboarding, benefits administration, and compliance while ensuring efficient HR processes.
Responsibilities
- Assists with the recruitment process, including ATS (Lever) administration, interview and assessment coordination and scheduling, and candidate communication
- Prepare offer letters and new hire paperwork administration
- Pre-board new hire communications and processes, including background check process
- Facilitate onboarding process for new employees, including conducting orientation, manager training, setting up task lists in Teamwork, etc
- Ownership of I-9 compliance and eVerify process
- Monitor careers inbox
- Maintain job descriptions, ensuring accurate and up-to-date job descriptions for each role
- First point of contact for benefits questions, escalating as necessary
- Assist with annual enrollment
- Assist with, conduct, or coordinate benefits trainings and education
- Assist with leave of absence and accommodations requests and processes
- Process employee change actions, including terminations, promotions, status changes, transfers, etc
- Monitor mail inbox
- Assist with bi-monthly payroll processing
- Maintain accurate and up-to-date employee records
- Responsible for HR mail, including opening, distributing, and actioning as appropriate
- Prepare ad hoc reports and presentations
- Manage HR calendar, employee birthday and anniversary lists, employee information sheet, HubDB table, etc
- Maintain onboarding and offboarding tracker
- Maintain HR items in shared folders, Paylocity, Tettra, Google Workspace, etc
- First point of contact for employees for employee inquiries, escalating as appropriate
- Ordering employee gifts, swag, etc
- Sending and/or posting HR communications, trainings, documentation, and surveys
- Assist with planning of company events, activities, etc
- Ownership of Labor Law Poster compliance
- Assist with audits and compliance reviews, and reporting
- Conduct sick time and timecard audits
- Assist with Worker Compensation processes
- Other responsibilities as assigned
- Complies with all local, state and federal laws and regulations
- Complies with all company policies
- Keeps all relevant information confidential
Skills
- BA in Human Resources and/or SHRM-CP and/or at least 1 year of relevant HR experience
- Proven ability to manage multiple projects and consistently meet deadlines
- Excellent organizational and time management skills
- Outstanding detail orientation
- Strong communication skills, with the ability to effectively communicate across all levels of an organization
- Ability to quickly learn new systems and processes
- Passionate about learning and developing across all areas of HR
- Proficiency in Google Suite including Gmail, Sheets, Docs, Slides, Drive, etc
- Excited and able to work remotely
Benefits
- Health insurance with company contribution
- Paid maternity and paternity leave
- Paid Time Off Paid Sick Time, including extra birthday day off
- 4 week paid sabbatical every 5 years of employment
- Monthly remote work allowance
- 401(k) with employer matching
- Flexible Spending and Health Savings Accounts available
- Company-funded Short-Term Disability and Life Insurance
- Long-Term Disability, Pet Insurance, Accident, Critical Illness and Hospital Indemnity plans available
- Training budget, including role specific book reimbursement
- The flexibility of working remotely
- MacBook Air issued to you at time of hire
Company Overview
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