Note: The job is a remote job and is open to candidates in USA. JLL is a leading global provider of real estate and investment management services. The Operations Coordinator supports the daily activities of Operations Managers and field technicians by assisting with onboarding, systems support, and various operational functions.
Responsibilities
- Maintain New Hire Tracker
- On-board new hires: obtain information and forms from new hires, communicate new hire information internally; update Corrigo; fleet & support; order p-card, uniforms, badge, tools, supplies, et.al
- Process exiting employees: Samba (MVR program), Abukai, Corrigo systems; fleet, p-card cancellation, PTO/TBT trackers, employee directory, etc
- On-going updates of systems and records (Corrigo, employee directory, fleet program, Abukai, SAMBA, etc.)
- Order and manage replacement badges, uniforms, fleet insurance cards, fuel cards, registration renewals and transfers, etc
- Review and provide SAMBA (MVR) report periodically to operations managers
- Assist with work order updates/status in certain client specific Corrigo instances
- Update fleet program website with assigned driver information
- Order office supplies from appropriate/authorized supply vendor for technicians and others, as needed
- Toolbox Talks and Refrigerant Log Tracking
- Assist as needed, with p-card reconciliations and missing receipts
- Attend various group and department wide weekly meetings
- Ad hoc and on-going support to manager and operations technicians, engineers, managers, leadership and other MES support teams
- Assist and back-up support to others on the OC Team
- Special projects/other duties as assigned (for example, but not limited to, payroll, uniform management, SharePoint, Corrigo operational and financial support, Abukai, etc.)
Skills
- Education, minimum of High School diploma
- Minimum of 4 years current data entry experience
- Strong customer service skills, internal and external to organization
- The ideal candidate must possess knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint
- Must be able to take responsibility for various projects with an attention to detail and prioritize workload to meet critical deadlines
- Excellent oral and written communication skills are essential for success in this position
- Candidate must exhibit the following qualities: Professionalism, Confidentiality and Discretion
- Must have a home office with high speed internet access
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
Company Overview