Note: The job is a remote job and is open to candidates in USA. Alto Pharmacy is a healthcare technology company focused on enhancing patient care and outcomes. They are seeking a highly organized Senior Accounts Payable Specialist to manage end-to-end AP operations, vendor oversight, and transaction management in a fast-paced finance environment.
Responsibilities
- Spend Auditing: Review and audit all employee spend within Ramp to ensure compliance with established company travel and expense policies
- Proactive Receipt Collection: Monitor transactions and actively reach out to employees to request missing receipts, memos, or required documentation
- Policy Communication: Serve as the internal point of contact for expense policies, clearly communicating guidelines and helping employees understand "what fits" within company compliance
- Platform Ownership: Issue, manage, and monitor virtual and physical corporate cards to employees and vendors via Ramp
- System Optimization: Assist in refining Ramp workflows, submission policies, and mapping to maximize automation and efficiency
- Invoice & Workflow Management: Review, code, and route invoices for proper approval, ensuring seamless integration between Coupa and Sage Intacct / NetSuite
- Payment Execution: Manage and oversee all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements
- Vendor Management: Handle new vendor onboarding, maintain precise system setups, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries
- Ledger Accuracy: Reconcile the AP sub-ledger, corporate card statements, and bank accounts to ensure all bills and payments are accurately posted
- Month-End Close: Assist with month-end activities, including preparing expense accruals and reconciling balance sheet accounts
- Discrepancy Resolution: Investigate and resolve billing discrepancies by reconciling vendor accounts against monthly statements
- Policy & Documentation: Review existing AP/T&E policies. Evaluate, recommend, and implement changes to boost efficiency and internal controls. Maintain up-to-date process documentation
- Internal Training: Act as the internal champion for AP and T&E processes, providing clear training and support to team members across all levels of the company
Skills
- Experience: 3–5 years of progressive, high-volume accounts payable and expense management experience
- Education: Bachelor's degree in Finance, Accounting, or a related field (or equivalent hands-on experience)
- Tech Stack Expertise: Must-Have: Hands-on experience with Coupa and Sage Intacct (experience with NetSuite is a strong plus)
- Highly Preferred: Prior experience administering Ramp (or a similar modern spend management platform like Brex/Navan)
- Strong understanding of AP processes, invoice workflows, vendor management, reconciliations, and month-end close procedures
- Proven ability to manage large transaction volumes while maintaining exceptional attention to detail and accuracy
- Experience working across multiple systems simultaneously in fast-paced, deadline-driven environments
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and cross-functional collaboration abilities
- Proficiency in Excel including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions
- 5+ years of full-cycle Accounts Payable experience in high-volume, fast-paced environments
- Hands-on experience with AP automation and ERP systems including Ramp, NetSuite, Coupa, Sage Intacct, SAP, or similar platforms
- Strong understanding of invoice processing, 2-way and 3-way matching, purchase orders, vendor management, expense reporting, and payment processing
- Experience processing high transaction volumes with strong accuracy and attention to detail
- Ability to manage multiple priorities, deadlines, entities, and systems simultaneously
- Experience supporting month-end close activities including accruals, reconciliations, and AP aging analysis
- Proficient in Microsoft Excel including pivot tables, VLOOKUP/XLOOKUP, filtering, and reconciliations
- Strong problem-solving skills with the ability to investigate discrepancies and independently resolve issues
- Excellent organizational, communication, and cross-functional collaboration skills
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
- Experience in healthcare, technology, logistics, manufacturing, or other high-growth industries is a plus
- Comfortable adapting to new systems, process changes, and automation initiatives
Benefits
- Dental, vision, and multiple group medical plans to choose from
- A 401(k) retirement savings plan
- Group life insurance
- Accidental death and dismemberment (AD&D) insurance
- Flexible spending account (FSA) and health savings account (HSA)
- Commuter benefits
- Employer-paid short-term (STD) and long-term disability (LTD) insurance
- Additional supplemental insurance plans (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program)
- Flexible vacation time
- Accrued paid sick time
- 10 paid holidays
- (2 floating holidays for full time non-exempt employees)
- Eight weeks of paid parental leave for eligible employees
- Additional paid weeks for the birthing parent
- 4 weeks paid caregiver leave
- A Lifestyle Spending Account allowance each month
Company Overview