Note: The job is a remote job and is open to candidates in USA. NatureServe is the authoritative source for biodiversity data throughout North America, and they are seeking a Staff Accountant to manage day-to-day accounting operations. The role involves overseeing general ledger activities, accounts payable, payroll processing, and financial reporting to ensure the accuracy of financial records.
Responsibilities
- Prepare and post journal entries and maintain accurate general ledger accounts
- Perform monthly, quarterly, and year-end close activities
- Reconcile balance sheet accounts
- Assist with bank and credit card reconciliations
- Review and process employee expense reports (TERs) and reimbursements in Deltek
- Own full-cycle accounts payable including invoice review and coding, vendor communication, payment processing (ACH/wire/bill pay/vendor portals), and applying payments in Deltek
- Manage daily bank transactions, perform GL vs. bank reconciliations, and prepare daily cash and AP projection reports for senior leadership
- Review and approve GL coding in Rippling, perform credit card and expense reconciliations, and manage statement imports and matchingProcess bi-weekly payroll in Deltek, reconcile against Rippling, resolve discrepancies between the two systems, manage payroll AP invoices, perform salary accrual reconciliation, and handle employee onboarding/offboarding updates
- Analyze financial data and investigate variances
- Maintain supporting documentation for all accounting transactions
- Assist in preparation of financial statements and internal reports
- Support audit requests and ensure compliance with company policies and procedures
- Help improve accounting processes and support automation initiatives
- Collaborate cross-functionally with other departments (e.g., Programs, HR, Operations, FP&A)
- Provide junior accounting support as needed to ensure full coverage of departmental accounting need
Skills
- Bachelor's degree in Accounting, Finance, or related field
- 3+ years of accounting experience, including AP, payroll, and reconciliations
- Strong understanding of GAAP and basic accounting principles
- Experience with accounting systems (e.g., Deltek, NetSuite, SAP, or similar ERP)
- Strong Excel skills and comfort working with accounting and payroll systems (Rippling or similar payroll/HR platforms)
- Own all month-end close deadlines, including journal entries, full balance sheet reconciliations, and Rippling close process
- Strong analytical and problem-solving skills
- Demonstrated ability to stay organized, prioritize tasks, and work independently in a fully remote environment
- Coursework or training in nonprofit accounting principles
- Familiarity with 1099 compliance and nonprofit revenue classification
- Strong communication and collaboration skills, with the ability to stay connected and responsive in a remote work environment and participate in team discussions as needed during working hours
- High attention to detail and ability to meet recurring deadlines with accuracy
- Comfortable working with cloud-based accounting tools and reporting platforms
Benefits
- Health care coverage
- Flexible spending accounts (FSAs)
- 401(k) plan with a 6% employer match
- Parental leave
- Accrued sick and vacation time
- Floating holidays
- Life insurance and disability coverage
- Employee assistance program (EAP)
- Additional benefits to support life and workplace well-being
Company Overview