Job title: Real Estate Specialist 4
Company: Pennsylvania State University
Job description: APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click ?? and complete .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University is a multi-campus, land-grant, public research university that educates students from around the world and supports individuals and communities through integrated programs of teaching, research, and service. As Pennsylvania's land-grant university, Penn State provides unparalleled access to education and public service to support the citizens of the Commonwealth and beyond. We engage in collaborative activities with private sector, educational, and governmental partners worldwide to generate, integrate, apply, and disseminate knowledge that is valuable to society.
Penn State's Finance and Business Unit is a values driven organization that supports thousands of University faculty, staff, and students, while also providing services to the broader community and society. University Real Estate Services is part of the Finance and Business team at Penn State. Our values model those of and we firmly believe in the value of , which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member of University Real Estate Services, it will be expected that all employees embody and model and commitment to diversity, equity, and inclusion.
Reporting to the Director of Real Estate, the Real Estate Specialist 4 will act as the first point of contact, and subject matter expert for the real estate needs of Penn State Campuses or University Business Units within a defined territory. This critical role on the University Real Estate Services team is responsible for managing the contract and lease negotiation process for its assigned Campuses and Units, including tracking critical dates, completion of transaction documents, leading due diligence collection efforts, and providing guidance to its customers on industry best practices to ensure the University's financial resources are utilized efficiently and wisely. Typical transactional activity can range from space or land leases to acquisitions and dispositions, easements and other right of way activities, but can consist of anything that impacts the University's real property interests. In addition, the successful candidate will assist the department with developing, implementing, and supporting the administrative infrastructure of a complex and widely dispersed real estate footprint, including process and procedure development, improvement and implementation.
PRIMARY RESPONSIBILITIES
Education and Experience
Typically requires a Bachelor's degree or higher plus 2 years of related experience or an equivalent combination of education and experience. Degree in Business or related Real Estate or Legal field preferred. Previous experience in commercial transactional real estate is preferred. Previous experience in the higher-education industry is helpful.
Licensing
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
University Park, PA
Expected salary:
Location: Centre County, PA Apply Now
Company: Pennsylvania State University
Job description: APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click ?? and complete .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University is a multi-campus, land-grant, public research university that educates students from around the world and supports individuals and communities through integrated programs of teaching, research, and service. As Pennsylvania's land-grant university, Penn State provides unparalleled access to education and public service to support the citizens of the Commonwealth and beyond. We engage in collaborative activities with private sector, educational, and governmental partners worldwide to generate, integrate, apply, and disseminate knowledge that is valuable to society.
Penn State's Finance and Business Unit is a values driven organization that supports thousands of University faculty, staff, and students, while also providing services to the broader community and society. University Real Estate Services is part of the Finance and Business team at Penn State. Our values model those of and we firmly believe in the value of , which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member of University Real Estate Services, it will be expected that all employees embody and model and commitment to diversity, equity, and inclusion.
Reporting to the Director of Real Estate, the Real Estate Specialist 4 will act as the first point of contact, and subject matter expert for the real estate needs of Penn State Campuses or University Business Units within a defined territory. This critical role on the University Real Estate Services team is responsible for managing the contract and lease negotiation process for its assigned Campuses and Units, including tracking critical dates, completion of transaction documents, leading due diligence collection efforts, and providing guidance to its customers on industry best practices to ensure the University's financial resources are utilized efficiently and wisely. Typical transactional activity can range from space or land leases to acquisitions and dispositions, easements and other right of way activities, but can consist of anything that impacts the University's real property interests. In addition, the successful candidate will assist the department with developing, implementing, and supporting the administrative infrastructure of a complex and widely dispersed real estate footprint, including process and procedure development, improvement and implementation.
PRIMARY RESPONSIBILITIES
- Support all aspects of the University's real estate interests for a defined territory, including leases, acquisitions, dispositions, and other transactional activities.
- Independently ensure the timely development, negotiation and execution of new and renewal leases or contracts, verifying business terms comply with University policies, procedures, industry best practices and legal regulations.
- Coordinate and collaborate with multiple stakeholders and University departments to ensure all impacts of a proposed transaction are fully vetted before initiation.
- Maintain system to track critical dates, coordinating timely exercise of lease options, renewals and other option rights, and elevating as needed to the Director of Real Estate.
- Coordinate abstracting of leases and other transactional documentation within the appropriate University database.
- Coordinate and complete any financial investigations related to payment requests, expense reimbursements, reconciliations, audits and other payment disputes.
- Complete regular market analysis research, including confirming industry real estate trends, for the communities surrounding assigned campuses and business units.
- Evaluate existing leases and contracts for potential risks, improvements, and compliance with University policies and procedures. Report discrepancies to Director of Real Estate and troubleshoot for prompt resolution.
- Assist in conversion of all existing paper files to an electronic format.
- Research and interpret lease clauses to address internal customer questions and concerns, then assist to troubleshoot and resolve.
- Resolve Landlord and Tenant disputes.
- Lead or participate in projects and initiatives as a department representative, cross-functional team member or individual contributor.
- Other duties as assigned.
- Strong proficiency with Microsoft Office 365, including Excel, Word, PowerPoint, Teams, etc.
- Competency in e-signature software and typical lease databases preferred.
- Strong attention to detail and proactive organizational skills.
- Proven self-starter with drive to succeed.
- Excellent analytical skills, as well as ability to think outside the box to identify solutions to problems.
- Strong customer-oriented interpersonal communication skills, written and verbal, with a strong focus on promoting collaboration and relationship building.
- Proficient understanding of lease terminology, calculations, financial terms and principles.
- Proficient understanding of local, state, and federal real estate laws, as well as current best practices.
- Contract and lease negotiation experience, both on behalf of buyer/tenant and seller/landlord.
- Treats sensitive business information in a confidential and professional manner.
- Prioritizes multiple tasks in a high-volume, fast-paced environment.
- Works with minimal supervision as well as takes direction from multiple managers.
- Identifies University needs and commits to responding in agreed upon timeframes.
- Works harmoniously in a team environment, with a positive outlook and attitude.
- Organizes, directs and motivates others.
- Limited to day trips, approximately 5% of the time.
Education and Experience
Typically requires a Bachelor's degree or higher plus 2 years of related experience or an equivalent combination of education and experience. Degree in Business or related Real Estate or Legal field preferred. Previous experience in commercial transactional real estate is preferred. Previous experience in the higher-education industry is helpful.
Licensing
- A current Pennsylvania real estate salesperson license is not required, but prior licensed experience representing clients is preferred.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
University Park, PA
Expected salary:
Location: Centre County, PA Apply Now