Join Our Dynamic Team at the University of Nottingham
We're excited to invite applications for a Senior Administrator role that will provide crucial support as an Executive Assistant to the Head of School and assist with HR and recruitment processes within the School of Cultures, Languages and Area Studies at the University of Nottingham. This is a fantastic opportunity to be part of a vibrant and inclusive environment, contributing your skills and experience to a dynamic team.
About Us
The University of Nottingham is a world-renowned institution, known for its academic excellence, innovative research, and commitment to student satisfaction. Our School of Cultures, Languages and Area Studies is a thriving community of academics, researchers, and students, dedicated to exploring the complexities of cultures, languages, and regions around the world. We're proud of our diverse and inclusive culture, and we're looking for talented individuals to join our team.
Job Overview
As a Senior Administrator, you will play a pivotal role in ensuring the smooth operation of the School, providing high-level administrative support to the Head of School, and contributing to HR processes. This is a varied and challenging role that requires a high degree of organization, excellent communication skills, and the ability to work independently and as part of a team.
Key Responsibilities
- Provide complex diary management and support for the Head of School, ensuring seamless coordination of their schedule and commitments.
- Service and manage School and departmental committee meetings, including minute-taking, preparation of materials, and follow-up actions.
- Support and coordinate school activities, such as the School Calendar, directory of leadership roles, and academic promotions, ensuring timely and accurate delivery.
- Work closely with the Assistant Operations Manager to support HR processes, including recruitment, fixed-term contract management, staff leavers, academic visitors, and honorary appointments.
- Utilize your excellent IT skills, including Office 365, to efficiently manage tasks, maintain accurate records, and provide high-quality support.
- Demonstrate tact and diplomacy in responding to issues, using your discretion to resolve matters effectively.
Essential Qualifications and Skills
To be successful in this role, you will need:
- Secretarial/administrative experience at a senior level, preferably in a higher education setting.
- Proven experience of planning and organizing your own workload, with excellent time management skills.
- Excellent communication skills, including minute-taking and report writing.
- High-level IT skills, including proficiency in Office 365.
- The ability to work independently and as part of a team, with a strong team-player mentality.
- Attention to detail and high levels of accuracy, with a commitment to delivering high-quality work.
Preferred Qualifications and Skills
While not essential, the following qualifications and skills will be considered advantageous:
- Experience of working in a higher education institution, particularly in a school or department with a similar profile.
- Knowledge of HR processes and procedures, including recruitment and staff management.
- Familiarity with university systems and structures, including committee management and governance.
- Previous experience of providing executive-level support, including diary management and travel arrangements.
What We Offer
We're proud to offer a range of benefits that make working at the University of Nottingham an attractive proposition. These include:
- A friendly, inclusive, and supportive environment that values diversity and promotes equality.
- Hybrid working arrangements, providing flexibility and work-life balance.
- A generous holiday entitlement of 27 days (pro-rata for part-time working), plus standard bank holidays and five University closure days.
- A comprehensive benefits package, including a contributory pension scheme and salary sacrifice options for childcare, shopping, and other services.
- Opportunities for staff development, including training, continued support, and career progression.
Career Growth and Development
We're committed to supporting the career growth and development of our staff. As a Senior Administrator, you will have access to a range of training and development opportunities, enabling you to enhance your skills and progress in your career. We're proud of our track record in promoting internal talent and developing our staff to achieve their full potential.
Our Culture and Values
At the University of Nottingham, we're passionate about creating a culture that is inclusive, supportive, and values diversity. We're committed to promoting equality, diversity, and inclusion, and we're proud of our achievements in this area. As an employer, we're dedicated to providing a work environment that is welcoming, respectful, and free from harassment and bullying.
Compensation and Benefits
The salary for this role is £28,152 to £34,500 per annum pro-rata, depending on skills and experience. We're also offering a comprehensive benefits package, including a contributory pension scheme and salary sacrifice options.
How to Apply
If you're a motivated and experienced administrator looking for a new challenge, we'd love to hear from you. To apply, please submit your application, including a covering letter and CV, outlining how you meet the essential and desirable criteria for the role. We encourage you to tailor your application to demonstrate your skills and experience, and to explain why you're the ideal candidate for this position.
Selection Process
Our selection process is designed to be fair, transparent, and based on merit. Shortlisting will be anonymous, based on criteria-based questions, and each member of the shortlisting panel will score your answers against the essential criteria listed in the person specification.
We welcome applications from UK, Europe, and from across the globe. We want to make your transition to living in the UK as smooth as possible, and we're happy to provide support and guidance to help you settle in.
Join Our Team!
Even if you feel you're not a perfect match, we'd still love to hear from you. We're looking for great people to join our friendly team, and we're committed to creating a diverse and inclusive environment. If you're passionate about administration, HR, and supporting a dynamic team, we encourage you to apply for this exciting opportunity.
Apply Now