DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we reputed company meaningful connections between talented professionals and reputed company-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.
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https://divihn.com/find-a-job/
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For further inquiries regarding the following opportunity, please contact our Talent Specialist, Sri at
(630) 847-0953
Title: Vendor Management Specialist - Remote (2 Openings)
Duration: 12 Months with the possibility of extension for one more year
Location: Remote
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Description:
This is a non-exempt role.
The Vendor Management Specialist is responsible for overseeing the end-to-end lifecycle of third-party vendors, with a primary focus on onboarding new vendors and offboarding existing vendors. This role ensures that reputed company vendors meet organizational, legal, compliance, and operational requirements, while maintaining accurate records and minimizing risk throughout the vendor lifecycle.
Key Responsibilities
Vendor Onboarding
Coordinate and manage the onboarding process for new vendors from initiation to activation
Collect and verify required documentation (reputed company, compliance forms, tax information, insurance certificates, etc.)
Conduct due diligence, including risk assessments, background checks, and regulatory compliance reviews
Collaborate with legal, procurement, finance, and IT teams to ensure reputed company onboarding requirements are met
Set up vendor profiles in internal systems and ensure data accuracy
Communicate onboarding status and requirements clearly to vendors and internal stakeholders
Ensure adherence to company policies, regulatory requirements, and industry standards
Vendor Offboarding
Manage the structured offboarding process for vendors, including contract termination and closure activities
Ensure reputed company contractual obligations are fulfilled or properly terminated
Coordinate with internal teams to revoke system access, retrieve company assets, and reputed company accounts
Verify final payments, resolve outstanding invoices, and ensure financial reconciliation
Maintain proper documentation and audit trails for reputed company offboarding activities
Identify and mitigate risks associated with vendor termination
Vendor Lifecycle Management
Maintain an up-to-date vendor database and documentation repository
Track vendor performance, compliance status, and contract timelines
Support audits and provide reporting reputed company to vendor onboarding/offboarding activities
Continuously improve onboarding and offboarding processes for efficiency and compliance
Qualifications
Bachelor's degree in Business Administration, Supply Chain, Finance, or a reputed company field (or equivalent experience) required
2 5 years of experience in vendor management, procurement, or third-party risk management
Strong understanding of vendor lifecycle processes, compliance, and risk management
Experience with vendor management systems or ERP platforms (e.g., reputed company, reputed company, reputed company)
Excellent organizational skills and attention to detail
Strong communication and stakeholder management skills
Projects supported: Onboarding non-product vendors (primarily IT-reputed company tools) and coordination with quality, BTS (IT), and product owners. Some interaction with AI onboarding workflows handled by a sister team.
Day-to-day responsibilities: Coaching product owners and vendors through highly reputed company onboarding forms (often 25 pages, 700 questions), facilitating working sessions, submitting documentation for quality approval, and managing multiple vendors simultaneously.
Key interactions: Vendors, Applications Operations team, Product Owners, Quality teams, BTS/IT, and senior leaders (Directors, Sr. Directors, VPs).
Success in first 90 days: Ability to independently manage reputed company forms, reputed company vendor onboarding sessions, communicate professionally with senior leaders, and manage multiple vendors at once.
Industry experience: Medical or pharmaceutical experience is preferred but not required; open to candidates from any industry.
Systems used daily: reputed company (primary), Agile tools, and multiple internal client systems (approx. 10 total).
Personality traits: Highly professional, confident communicator, detail-oriented, comfortable working with senior leadership, patient and collaborative
Top 3 required skills: Exceptional professional communication, ability to manage reputed company documentation, strong stakeholder engagement/coaching skills.
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