Note: The job is a remote job and is open to candidates in USA. USAJOBS is part of the U.S. Attorney's Office, District of Puerto Rico, seeking an Administrative Assistant (Office Automation). The role involves providing a variety of administrative support services, including correspondence composition, report preparation, and office management tasks.
Responsibilities
- Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained
- Prepare a variety of recurring and special reports, compiling data and obtaining required information. Advise internal and external stakeholders on all procedural and administrative functions related to reports
- Establish and maintain office files, records, logs, and manuals in accordance with specified file systems and office needs
- Perform front desk duties such as screening visitors, screening and accepting phone calls
- Receive and review incoming mail and determine whether appropriate to call to attention of supervisor or to redirect to/contact other organizational entities
- Disseminate mail and media (hand-delivered mail, packages, supplies, etc.)
- Maintain logs of current inventories, conduct inventories of supplies to ascertain stock and reorder levels for all offices
- Assists with purchasing actions of routine office supplies and general office requirements. Obtains missing or corrected data from supporting documents, operating instructions, or supervisor. Documents include precise specifications and requirements
- Assists with the odometer readings, accountability and scheduling for maintenance and repairs of government vehicles assigned to the District
- Coordinates and manages facility maintenance requests to ensure timely resolution of issues
Skills
- You must be a U.S. Citizen or National
- Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
- You must be registered for Selective Service, if applicable
- If selected, you may be required to complete a one year probationary period
- Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement
- You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position
- To be eligible at the GS-5 level, you must have: at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below
- Examples of specialized experience may include: experience providing clerical support in an office setting by answering customer phone calls; greeting and directing visitors; producing written documents utilizing office automation software; maintaining files
- Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience
- To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)
Benefits
- Paid vacation
- Sick leave
- Holidays
- Telework
- Life insurance
- Health benefits
- Participation in the Federal Employees Retirement System
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