Note: The job is a remote job and is open to candidates in USA. Paizo Inc. is the publisher of the award-winning Pathfinder Roleplaying Game, and they are seeking a Customer Service Manager to lead their customer service operations. This role is responsible for overseeing a team, ensuring exceptional customer experiences, and coordinating with cross-functional teams to uphold Paizo's reputation for industry-leading customer service.
Responsibilities
- Manage the day-to-day operations of the Customer Service team, providing direction to Customer Service Leads and Representatives
- Schedule team personnel to ensure coverage during core business hours
- Prioritize tasks and allocate resources to meet departmental objectives
- Establish and maintain KPIs and SLAs for customer service performance
- Review issue trends and develop plans to reduce frequency, severity, and impact of recurring problems
- Develop and document customer service best practices, policies, and procedures
- Establish training programs and ensure consistent onboarding for new team members
- Train Customer Service Leads in escalation handling and team coordination
- Serve as the final escalation point for complex or sensitive customer issues
- Handle and resolve top-level customer service issues in a timely and professional manner
- Document ongoing issues and maintain records of customer interactions requiring management attention
- Coordinate with other departments to resolve systemic issues affecting customers
- Work with Marketing to oversee moderation of the Paizo forums, directing efforts to maintain a positive community environment
- Establish and communicate moderation guidelines and policies
- Review moderation documentation to identify trends and recommend improvements
- Coordinate with employees on forum or moderation issues as they arise
- Communicate with the community about moderation efforts and policy updates
- Coordinate with the Warehouse and Sales teams on monthly order fulfillment, particularly during subscription fulfillment periods
- Work with the Tech team to identify and resolve system issues affecting customer service operations
- Partner with Marketing on customer-facing communications regarding sales, promotions, and business initiatives
- Coordinate with other departments to resolve product inventory trends and communicate product delays
- Collaborate with Ecommerce and Operations on subscription system management and order processing issues
- Participate in cross-functional meetings to advise on customer service impacts and requirements
- Prepare reports on customer service metrics, trends, and team performance for the Director of Ecommerce
- Identify yearly budget needs for customer service operations
- Process weekly timecards and manage overtime requests per established procedures
- Conduct mid-year and year-end performance reviews for direct reports
- Approve time off requests while ensuring adequate departmental coverage
- Work with the External Relationships team to coordinate customer service and retail functions at Paizo conventions and events
- Assist with opening and closing retail operations at events
- Interact with attendees and support registration and convention activities as needed
- Perform other duties as assigned by the Director of Ecommerce
Skills
- 4+ years of experience in a customer service role
- 2+ years of experience supervising employees
- High school degree or equivalent required
- Ability to maintain a friendly and professional attitude in high-stress or difficult situations
- Excellent leadership, communication, and decision-making skills
- Desire to help people and genuine enjoyment in customer interactions
- Strong attention to detail and organizational skills
- Ability to handle multiple tasks and priorities in a dynamic environment
- Robust computer skills (MS Office, email, webforms, social media platforms) and ability to learn new systems quickly
- Ability to read, write, speak, and understand English at a high level of competence
- Ability to maintain confidential information
- Ability to pass a background check
- Ability to travel for work (up to a week at a time) for conventions
- 2+ years of forum moderation or community management experience (Nice to Have)
- Experience with trouble ticketing software (FreshDesk, ZenDesk, Jira, or similar) preferred
- Strong interest in games of all types, including card games, board games, video games, and roleplaying games
- Experience working in a union environment preferred (Nice to Have)
Benefits
- Health Insurance: 100% paid medical, dental, and vision for employee and immediate family
- 11 Paid Holidays: New Year's Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus / Indigenous People's Day, Veterans Day, Thanksgiving Day and the following Friday
- Flexible Hours: All employees work from 10 a.m. - 4 p.m. Pacific time, with the remaining hours worked at your convenience over the week
- Personal Time: 40 hours per year (prorated based on start date)
- Vacation: Accrue 80 hours of vacation pay per year, plus 8 hours per year of service, up to 160 hours annually
- Sick and Safe Leave: 24 hours of Sick and Safe Leave upon date of hire, plus accrue up to 120 hours per year
- Additional time off provided for civic duty (voting, jury duty) and bereavement
- Retirement: Access to company 401k with matching
- Employee Copies: Paizo employees can get one free copy of most every product Paizo produces
- Employee discount on paizo.com
- Bonus eligible
Company Overview